Logistics

APDIP shall take the lead in organizing the workshop in collaboration with the UNDP ICT programme officers of the region, the Sub-regional Resource Facility offices of Bangkok and Kathmandu, the UNDP Bureau for Development Policy/ ICT for Development, OIST/RIM, and selected resource persons.

APDIP shall be responsible for coordinating all activities associated with the workshop, including the necessary logistics and accommodation for participants, speakers, and guests. APDIP shall also be responsible for the pre- and post-workshop tasks, as outlined below.

Note:
Participating UNDP Country Offices shall be responsible for organizing and funding the cost for participation of their ICT Programme Officer(s).

RBAP will be responsible for funding all the local costs in Kuala Lumpur.

Pre-Workshop

In preparation for the workshop, APDIP shall compile a status report on ICT for development projects, initiatives, and In preparation for the workshop and in collaboration with all Country Offices, APDIP shall compile a status report on ICT for development projects, initiatives, and activities embarked by UNDP Country offices in the region. This report shall also include a brief summary of the status of ICT and ICT for development in each of the countries represented in the workshop. APDIP shall undertake this task by way of questionnaire to be completed by all Country Offices

APDIP will facilitate pre-workshop online discussions on the issues that Programme Officers wish to discuss at the workshop and in order for them to exchange opinions and ideas in regard to workshop topics and agenda. It is our hope as a regional programme for ICT for development, that this forum that will be launched for the workshop shall become a permanent platform for dialogue between ICT Programme Officers in the region.

APDIP will compile all presentations and reference materials prior to the workshop and make these available on the online forum and in hardcopy during the workshop. This will assist programme officers and resource persons in preparing their presentations.

Post-Workshop

APDIP shall be responsible for workshop minutes and highlighting discussions in a post-workshop report. APDIP shall also be responsible for surveying and soliciting participants' comments.

Where necessary, APDIP shall take the lead in following up on post-workshop activities for continual dialogue on the topics and discussions generated by the workshop.

Participants will be expected to produce a brief report which will be shared with their respective UNDP Country Office, APDIP, UNDP BDP/ICT for Development, and the SURF offices. Participants will also be expected to share, and where appropriate, implement tasks, with their programme section/Country Office in order to multiply the positive effects stemming from the workshop.

Participatory Approach

APDIP will facilitate, through the online forum, a participatory process whereby participants will be responsible for fine tuning the workshop and the proposed agenda. It is our hope that the forum will allow programme officers and resource persons to discuss and amend the topics that have been proposed by APDIP.

The agenda for the workshop is not fixed; APDIP will facilitate and encourage participants to develop the agenda to suit their needs and to address relevant issues facing ICT Programme Officers.