INFORMATION & LOGISTICS

Travel Arrangements
Respective local UNDP offices will assist all confirmed participants with flight arrangements and/or issuing of air tickets. Confirmed participants will be provided with return economy air tickets to Kuala Lumpur and terminal expenses according to standard UNDP rates and regulations on travel. Please check with your local UNDP office for flight arrangements. Please send your final travel itinerary to Helena at helena@apdip.net in order to facilitate hotel reservations on your behalf.

Visas
Participants are requested to obtain visas, if required by Malaysian Immigration, before their arrival in Kuala Lumpur. Kindly check with your local UNDP offices or nearest Malaysian consulate for information regarding visa requirements for Malaysia. A listing of Malaysian Consulates and Diplomatic Missions available at http://www.kln.gov.my/english/Fr-missionworldwide.html.

Living Expenses
Confirmed participants will be provided with appropriate living expenses based on standard UNDP Daily Subsistence Allowance (DSA) for the duration of the Forum in Kuala Lumpur. Participants are expected to settle all living expenses, including hotel expenses, out of the DSA provided.

(Note: Kuala Lumpur DSA rate for the month of October 2003 is USD118, and the organizers will provide appropriate DSA taking into consideration meals provided at the Forum)

Forum Venue
The Asian Forum on ICT Policies and e-Strategies is held at the:
Renaissance Kuala Lumpur Hotel
Corner of Jalan Sultan Ismail & Jalan Ampang
50450 Kuala Lumpur, Malaysia
Tel: (603) 2162 2233
Fax: (603) 2163 1122
For more information on the hotel, please visit: http://www.renaissance-kul.com

Accommodation and Hotel Charges
Participants of the Asian Forum on ICT Policies and e-Strategies will stay at the Renaissance Kuala Lumpur Hotel. All confirmed participants will be reserved a Renaissance Wing~Deluxe Room at the rate of RM235+ (RM258.50nett) per night.

Please note that participants are expected to settle all accommodation, hotel and living expenses out of the appropriate Daily Subsistence Allowance (DSA) provided by the organizers prior to their arrival. The organizers are not responsible for any living expenses or other expenses.

Participants are free to change, on arrival, the type of hotel room according to personal preference, subject to room availability. The organizers can reserve your preferred room type if we receive your request in advance.
Room Rates available in the Renaissance Kuala Lumpur Hotel:

Renaissance Wing~Deluxe RM235+ per night (default)
Renaissance Wing~Ren Deluxe RM355+ per night
Renaissance Wing~Ren Junior Suite RM435+ per night
Renaissance Wing~Ren Executive Suite RM535+ per night

New World Wing~Superior RM180+ per night
New World Wing~Executive RM260+ per night
New World Wing~Executive Suite RM330+ per night

(Note: All above room rates are UNDP/preferential rates accorded to organizers by the Hotel. The above room rates are subject to 10% service charges)

Airport Transfer
As terminal expenses are provided through participants' local UNDP Country Offices, participants are expected to arrange their respective airport transfers upon arrival in and departure from Kuala Lumpur.

It is recommended that participants take a taxi from the airport directly to the Renaissance Kuala Lumpur Hotel. After clearing customs, proceed to the taxi counter, located just after the Customs Checkpoint in the arrival hall. You need to purchase coupons in order to book an airport taxi - the budget taxi, costs between RM70 – RM80 (about USD18 – USD22). The Hotel is about 45 minutes drive from the airport. Please do not book other taxis apart from the airport taxi counter.

Currency Exchange
Currency may be exchanged, upon arrival, at the airport, banks or licensed money changers located in most of the shopping centres. The present exchange rate is fixed at approximately RM3.80 for every USD1. Use the Currency Exchange Converter tool. More information about Kuala Lumpur here.

Internet Connection
Access the Internet at high-speed via wireless LAN in The Grand Ballroom of Renaissance Kuala Lumpur through notebooks/laptops or PDAs equipped with Wireless LAN (WiFi) cards.

Renaissance Wing rooms and suites come with an Internet dock for notebooks/laptops. Register for this service at the Concierge, Renaissance Wing. There is a onetime RM50 fee for this service.

Meals
Tea breaks and lunch will be provided to participants for the duration of the Asian Forum.

Welcome Dinner
A welcome dinner on the evening of Monday, 20 October 2003 for participants, resource persons and invited guests. The venue for this dinner will be announced at a later date.

FORUM INFORMATION

Forum Registration
Registration for the Asian Forum will be open from 8.00 a.m. to 9.00 a.m. on Monday, 20 October 2003 at the entrance of the Grand Ballroom A. Please bring your name cards for the card drop.

Forum Location
All forum sessions will be held at Grand Ballroom A, Mezzanine Floor, Renaissance Kuala Lumpur Hotel. Name plates will be placed for participant seating. Please find your seating location upon registration.

Forum Materials
Forum materials and nametags will be given to confirmed participants upon registration. Participants are, however, encouraged to visit the Asian Forum website for all relevant pre- and post-Forum materials.

Material for Dissemination
Space for sharing information on your organization or ICT for Development activities etc, with participants of the Asian Forum, will be provided at the Forum venue. Please see Secretariat staff with your printed materials, information packs, folders, CD-ROMs, etc, to be disseminated.

Field Trip
A visit to Cyberjaya will be organized for the participants who have registered for the study tour. Participants are requested to meet at the Main Lobby of the Renaissance Wing at 2:15pm on Wednesday, 22 October 2003.

Forum Evaluation
Evaluation forms will be distributed together with the seminar materials. Please submit your completed evaluation form to the Secretariat before the closing of the Forum on Wednesday, 22 October 2003. We would very much appreciate your feedback.